How To Include Contact Information on Your Resume
Jobs & Career

How To Include Contact Information on Your Resume

Including your contact information on your resume is a fundamental element that allows potential employers to reach out to you regarding potential job opportunities. While including basic contact details like your name, address, phone number and email seems straightforward, there are some important best practices to follow to ensure your contact info is presented professionally and makes it easy for hiring managers and recruiters to get in touch with you.

This article will provide comprehensive guidance on how to properly include your contact information on your resume, covering:

  • Formatting contact information section
  • Personal contact details
  • Professional contact details
  • Phone number formatting
  • Email address formatting
  • Address formatting
  • LinkedIn profile inclusion
  • Omitting optional details
  • Contact info for international applicants
  • Frequently asked questions

Let’s get started with properly formatting the contact information section on your resume.

Formatting the Contact Information Section

The contact information section is usually located at the top or bottom of your resume. You’ll want to reserve a dedicated section specifically for contact details so they are easy to find, rather than including elements like your name and phone number interspersed throughout your resume.

Some best practices for formatting the contact information section include:

  • Use a header labeled “Contact Information” centered at the top of the section in bold font.
  • Left align all contact details below the header for neat visual hierarchy.
  • Use consistent formatting like the same font and size as the rest of your resume for contact details.
  • Leave about 1.5 line spaces between your name and other contact details below for easy scanning.
  • Order contact details logically from top-level (name) to lower-level details (address, phone, email).

A well formatted contact information section should look clean, organized and professionally presented to recruiters and hiring managers. Taking the time to style this section appropriately sets a good first impression when a potential employer reviews your resume.

Personal Contact Details

The most important personal contact detail to include is your full name. Make sure to use a font style and size consistent with the header and other text on your resume. A basic guideline is to use 12-14 point Calibri, Times New Roman or Arial font for your name.

Include both your first and last name spelled out in full. Using only initials for your first or middle name can potentially confuse recruiters trying to identify you. Avoid creative fonts, weaving or special characters for your name.

Consider including other optional personal details below your name like:

  • Professional title or designation if relevant (e.g. PMP, CPA, LEED AP)
  • Your preferred pronouns (e.g. she/her, he/him, they/them) if you wish to provide them
  • A link to your professional profile photo if hosted on a career site like LinkedIn

But remember to keep personal details brief and focused on information helpful for recruiters to identify you as the candidate. Save any additional personal interests or details for your cover letter.

Professional Contact Details

The key professional contact details to include are your most direct means of contact – generally your phone number and email address. Consider including:

Phone number:

  • Format as “(XXX) XXX-XXXX” for a US/Canada number or include country code if applicable.
  • Optionally include a note if you prefer calls/texts or your availability.

Email address:

  • Use a professional email (not nicknames or personal domains) in all lowercase letters.
  • Consider including your name in the address for clarity if it’s not already evident.


  • Include your street address, city, state/province, and postal/zip code on the last line.
  • Omit unnecessary details like your apartment number for privacy unless required.

Some recruiters may also appreciate including:

  • Your LinkedIn profile URL if you have an active, professional page.
  • Other relevant URLs like a personal website portfolio for creatives.

The goal is to make accessing all your key contact methods as easy as possible for recruiters and hiring managers directly from your resume. Focus on the essential details without oversharing personal information.

Phone Number Formatting

When adding your phone number to your resume contact details, there are some best practices for formatting to make it neat and appropriately identifiable:

  • Use a 10-digit format with area code for US/Canada numbers: (123) 456-7890
  • For international numbers include the country code: +44 123 456 7890 (UK example)
  • You can optionally break it into three groups of numbers separated by parentheses and a space, like (123) 456-7890 for easier reading.
  • Consider including your preferred contact method like “Cell:” or “Mobile:” before the number if relevant.
  • Only include one phone number – your most direct means of contact. Save additional numbers for your cover letter.

Properly breaking up and formatting your phone number makes it visually cleaner and easier for recruiters to comprehend at a glance versus a straight string of digits. Just be careful not to over-format in a way that makes it difficult to dial.

Email Address Formatting

Your email address should always be professional, straightforward and appropriate for a hiring manager to see. Some best practices include:

  • Use a simple format in all lowercase letters like john [email protected].
  • Include your first and/or last name if it’s not evident from your email address.
  • Don’t use nicknames, jokes or inappropriate domains in your professional email.
  • Double check for typos both when entering and proofreading your contact details.
  • Optionally include “Email:” before the address if you need the space.
  • Save personal/hobby email addresses for casual use outside your job search.

Remember – a recruiter’s first impression of your professionalism comes from simple touches like your contact information. An email like “[email protected]” may raise eyebrows, so choose wisely!

Address Formatting

Including your full address on your resume provides recruiters additional context about your location. However, you need to balance privacy concerns so only relevant details are shown. Consider these best practices:

  • For the street address, state/province and postal/zip code only
  • Omit unnecessary lines like apartment/unit numbers unless abroad and common
  • Use abbreviated state names or state/province codes (ON, CA, UK, etc)
  • Leave the country off if within same country as company location
  • International applicants should include full country name

The goal is to provide enough context of where you’re located without oversharing personal address details. Recruiters mainly need your general location for logistical reasons like assessing relocation eligibility.

Should You Include LinkedIn?

Having an updated, professional LinkedIn profile is essential in today’s job market. Many hiring managers will check candidate profiles, so it’s a good idea to include your LinkedIn URL on your resume contact section. This allows recruiters a quick way to learn more about your experience and network in-depth.

Some tips when including your LinkedIn:

  • Use a neat, standardized URL like
  • Make sure your profile highlights match what’s on your resume
  • Optimize your profile with a professional headshot and complete experiences
  • Set your profile to “public” so recruiters can view without connecting
  • Double check for typos in writing out the full web address

Providing a link to an active LinkedIn profile shows you’re engaging in career networking efforts and gives recruiters another way to evaluate you as a candidate.

Omitting Optional Details

While the core contact elements of name, phone number and email are necessary, some additional details are optional depending on their relevance. Consider not including:

  • Your physical home address if privacy is a concern
  • Personal phone numbers unrelated to a job search
  • Links to casual social media profiles like Facebook
  • Your date of birth, marital status or other personal bio details
  • References – save these for later in the hiring process

Omit any contact details not directly tied to jobs or networking. Recruiters don’t need personal information that has no bearing on your qualifications or availability to the role. Focus on only the most applicable details.

Contact Info for International Applications

If you’re applying for jobs in another country, follow these additional guidelines for your contact information:

  • List both your home country and current location addresses if different
  • Include the full country name and any applicable postal/zip codes
  • For phone numbers, add the country code (+44 for the UK)
  • Consider noting your eligibility to work legally in the target country
  • Research if including additional contact methods like WeChat are relevant

The goal is to provide full transparency about where you’re based while also demonstrating immigration status or relocation willingness if required. International recruiting norms may also favor including additional hometown details.

Frequently Asked Questions

Here are answers to some common questions about resume contact information:

Q: Should I include personal pronouns on my resume?

A: Including pronouns is optional but becoming more common and recommended, especially for names that are unisex or gender neutral. It promotes inclusion hiring values.

Q: Is it okay to list more than one phone number or email?

A: In general, list

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